At IA-Meetings, we value your privacy and are committed to protecting your personal data in compliance with the EU General Data Protection Regulation (GDPR) and other applicable EU data protection laws. This policy explains how we collect, use, and protect your information when you interact with our website and services.

1. Who We Are

IA-Meetings Germany is a global event management and professional conference organizing company, specializing in delivering exceptional corporate and association meetings.

For any privacy-related questions, please contact our Data Protection Officer (DPO) at: info@iameetings.de

2. Information We Collect

We collect and process the following types of data:

  • Personal Identification Information: Name, email, phone number, company details, job title, and address (when voluntarily submitted via forms, event registrations, or inquiries).
  • Event-Related Data: Registration details, payment information (if applicable), and participation preferences.
  • Technical Data: IP address, browser type, device information, and website usage statistics collected via cookies and analytics tools.
  • Marketing Preferences: Subscription choices for newsletters, event updates, and promotional emails.

3. How We Use Your Data

Your data is processed only for legitimate business purposes, including:

  1. Managing event registrations and attendee communications.
  2. Providing requested services or information.
  3. Sending marketing communications (with your consent).
  4. Analyzing website traffic and improving user experience.
  5. Complying with legal obligations or protecting our business interests.

4. Legal Basis for Processing

We process your personal data under the following legal grounds:

  • Consent - When you opt in for newsletters or marketing communications.
  • Contractual Necessity - To fulfill event registrations or service agreements.
  • Legitimate Interests - For business analytics, customer relationship management, and fraud prevention.
  • Legal Compliance - When required by law or authorities.

5. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your website experience.

  • Essential Cookies: Required for website functionality.
  • Analytics Cookies: Help us understand visitor behavior to improve services.
  • Marketing Cookies: Used for personalized ads and event promotions.

You can manage or disable non-essential cookies at any time via our Cookie Consent Banner.

6. Data Sharing and Third Parties

We do not sell your data. However, we may share limited data with:

  • Event technology providers (for registration, virtual platforms, and analytics).
  • Marketing and communication partners (for sending updates with consent).
  • Legal or regulatory authorities (when required by law).

All third-party providers comply with GDPR and use data only for contracted purposes.

7. Data Retention

We retain personal data only for as long as necessary:

  • Event registration data: Up to 24 months post-event.
  • Marketing data: Until you unsubscribe or withdraw consent.
  • Legal/compliance records: As per statutory requirements.

8. Your Data Protection Rights

As per GDPR, you have the right to:

  1. Access your personal data.
  2. Correct inaccurate or incomplete data.
  3. Request data deletion (“Right to be Forgotten”).
  4. Restrict or object to data processing.
  5. Withdraw consent for marketing at any time.
  6. Request data portability to another service provider.

To exercise your rights, contact us at info@iameetings.de

If you are not satisfied with our response, you can lodge a complaint with your local Data Protection Authority (DPA).

9. International Data Transfers

If we transfer data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, including EU Standard Contractual Clauses (SCCs) or adequacy decisions by the European Commission.

10. Data Security

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse, including:

  • Encryption and secure servers
  • Limited access control
  • Regular system monitoring and audits

11. Policy Updates

We may update this Privacy Policy to reflect changes in laws, technology, or our practices. Updates will be posted on this page with a revised “Effective Date.”

Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, contact:

IA-Meetings Germany